Tag Archives: screens

Church Media (Part 3) – For Media Operators

The final post in this three-part series will focus on the oft-overlooked member of your ministry team: the operator. This is the guy or gal scurrying awkwardly before service. He’s keying in and ordering songs, choosing backgrounds, getting scriptures from the pastor, and generally panicking five minutes before every service.

Let me say it one last time before continuing: unless you’ve sat in his seat, you don’t know just how nerve-wrecking this job can be.

That being said, media operators can take many steps to ensure they’re serving their church and pastor to the best of their ability.

1. PUT THE LYRICS ON SCREENS BEFORE THEY ARE SUNG

I’ve actually fought with fellow media operators about this, but I feel it’s important enough to place at the top of the list (this is particularly important in churches with a screen on the back wall for singers to reference during worship service).

Every church has a library of hundreds of songs. Each worship song consists of around 200 words (based on 20 of our church’s worship songs that I’ve selected at random and averaged out). Realistically, we have around 60 songs that are in our regular rotation. That means that if you make the argument, “Well, the singers should know the words,” then you expect them to memorize the arrangement of around 12,000 words.

That’s just crazy talk.

Worship teams consist almost exclusively of volunteers. They have lives — jobs, children, schoolwork, finances, and other sources of stress other than memorizing thousands of lyrics to dozens (or hundreds) of songs. They need help!

As the worship leader gives signs to the musicians and singers, prepare the next verse/chorus/bridge, and place it on the screen as the last two words of the current slide are sung. This will ensure an easy transition into the next slide, and there won’t be an awkward pause when half of the worship team neglects to come in at the right time because they forgot the words, or worse yet, sing the wrong words.

Additionally, placing the slides on the screens with time to spare will help the congregation join in when a new song is being played for the first or second time, assisting them in learning the song.

Finally, the most important reason for you placing the lyrics on the screen beforehand is that if you don’t, the awkward transition has the potential to snap someone out of worship. You actually have the potential to make or break the worship during a song. If they’re focusing on the mistake made by the singers, then they’re not focusing on worship, period.

2. PAY ATTENTION

At our church, the media operator is the floating head atop the media booth, perched high in our church’s risers. This is often the case — very few media computers are situated in open sight for the rest of the congregation to observe. The good thing about this: members of the congregation are less likely to bug your media operator with personal complaints (oftentimes unrelated to the media operator’s responsibilities) at inopportune moments because of close proximity and accessibility. The bad: media operators can be surrounded by distractions of their own.

Techies are chronic multi-taskers by nature. This benefits us in many situations, but it can also be a great hindrance when unobstructed focus is required. If you’re playing Angry Birds at the same time you’re supposed to be paying attention to the worship leader’s hand signals, you are about 5,000,000,000,000% more likely to miss the sign, make a mistake, and send the service into a realm of awkwardness.

Just in case you weren’t paying attention, that’s 5 trillion percent. I arrived at that figure by pure science.

It’s true.

3. ARRIVE EARLY

Running media requires time. If your pastor needs you to take a look at a video that he wants played before his message, and you’re not there at least 30 minutes early, then you’re not giving the job the respect it requires.

No, you won’t be needed early 90% of the time, but for that 10% you are, and you’re not there — that spells trouble.

4. DON’T REQUIRE ACKNOWLEDGEMENT

As I’ve stated several times in this series of posts, your job as media operator is to never draw attention to yourself. The only times that people will acknowledge your presence is when you make a mistake.

If you throw Ezekiel 2:2 on the screens instead of Ecclesiastes 2:2, then people will look at you and scowl. If you start Verse 3 instead of the Bridge, singers will look at you in terror, then they will scowl.

But if you do your job properly, almost no one will be aware of your presence, and that’s okay! I’m sure your media team leader will thank you from time to time and your pastor might say, “Thank you, ______” when you look up a scripture quickly, but for the most part, media operations is a thankless job.

There is a certain nobility to doing a job faithfully and never requiring a pat on the back. It’s the heart of a servant, and God will certainly reward it.

IN CONCLUSION:

The demands of the modern church have changed over the years, and media has been an integral part of that change. Used properly, it is a fantastic tool that can aid in adding a level of accessibility and polish to your services.

Used improperly, media could be a constant distraction for your congregation. Whether your’e the pastor, worship pastor, media team leader, or media operator, be sure you’re doing what you can to help make your church’s media flow smoothly. It WILL make a difference.

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Church Media (Part 1) – For Ministers

Over the last two decades, nearly every church has incorporated at least one media projector into their services. Instead of people burying their heads into a hymnal or mouthing nonsense words as they search for the correct lyrics, they now lift their heads, read along as they sing, and can understand even the most mumble-mouthed soloist.

We read scriptures from them, play announcement videos on them, and share videos from missionaries and religious organizations. Media projectors can be incredibly useful in every church service, but we need to be aware of how to use them, how to prepare for them, and how to interact with those who are performing the unenviable task of running them.

I am in a unique position of serving from both behind the pulpit and the iMac on a regular basis, thereby having an understanding of what is required from both sides. Unfortunately, many ministers have no idea what is going on in the media booth. From time to time, that creates massive problems.

Luckily, at The Pentecostals of Bossier City, we have Pastor Dean and Pastor Stanley, who fully understand that media operators need to be given as many tools as possible to help them prepare, and do everything within their power to make sure things will run smoothly, even when late inspiration strikes. This ensures fewer miscues during our services. Even for funerals, Pastor Dean often reminds the funeral home or family that any slideshows or media need to be handed in well in advance.

However, I have often seen ministers embarrass media operators during the middle of service, sometimes in front of large crowds, and the entire congregation laughs at the clueless media operator as the omniscient preacher continues to rush and chastise the hapless soul from the pulpit. In actuality, I would estimate that in 90% of these cases, the fault actually does not lie with the media operator, but with the minister who is publicly shaming him.

Fellow ministers, listen up.

1. MEDIA OPERATORS NEED YOU TO HELP THEM PREPARE

Media presentation software is not magic. If you fail to give your scripture references before service, you cannot scream, “2 Chronicles 2:14-20! Get it on the screen! Get it on the screen! What’s taking so long? Are you asleep up there? My God, we can’t get it together today…”

First of all, it’s not as simple as typing the scripture reference and hitting a magic button that sends it immediately to the screens. For a multi-verse reference in ProPresenter (my recommended church presentation software), it takes me an average of 8 seconds to have it on the screens, and I type over 90 words per minute.

If you decide to incorporate video into your service, it is even more important that you get the video or DVD in the hands of your media operators at least 30 minutes before service. There are a number of things that could go terribly wrong when dealing with video files, and they need plenty of time to prepare. Again: MEDIA SOFTWARE IS NOT MAGICAL. If you’ve ever had a problem setting up a Powerpoint, formatting a Word document, or paying a bill online, then you should know that things don’t always work the way they’re supposed to.

Hear me now: if you publicly ridicule your media operator for something that is actually your fault, then it shows one or a combination of these:

  • A lack of understanding.
  • A lack of compassion.
  • A lack of character.
There are obviously times when you might joke with a media operator when things go awry, but if it’s done with the right spirit, it goes a long way in not alienating one of your volunteers. It’s especially difficult for those who are more introverted, as most of your tech-minded volunteers tend to be.
Ministry is a stressful job with many demands pulling you in every direction, but we must remain aware that for media operators, what they’re doing is their ministry, and they should not be unnecessarily humiliated. Please help them by giving them your scriptures, videos, and graphics as soon as you have them yourself.
Email them. Dropbox them. Give them a USB thumb drive. Whatever you have to do, equip them.

2. MEDIA CANNOT BE RUN ON ANTIQUATED OR UNDERPOWERED HARDWARE

If you expect to run your church media off of a computer that is older than the double-breasted suit you haven’t taken out of the closet since the AOL days, then don’t be stunned and angered when that video of an Argentine missionary starts skipping uncontrollably, creating those horrible awkward pauses that leave the congregation cringing.

The most taxing things you can do with a computer are graphics-based. If you’re running media software, it’s already taxing your system. If you’re running video, especially HD video, it’s probably going to be pushing your church’s computer to its limits. If you underfund your media department, then don’t be surprised when it all grinds to a halt.

I understand that every church has to operate under a budget, and media often seems like an unnecessary expense (until you desperately need it). There are bargain deals to be found. Search Apple’s refurbished section on their store. Search NewEgg.com. Search for a slightly-used iMac. Just please don’t bust out the Packard Bell and hope that it plays that 720p video your youth department put together.

3. DON’T BE AFRAID TO ASK FOR HELP

Pastors are often required to juggle study, hospital visits, prayer meetings, outside jobs, counseling sessions, church finances, and family time in a way that would make most people’s heads spin. I know this, and I know that for most of you, it’s a daunting task to not only prepare a sermon, but also gather together media or create a Keynote or Powerpoint presentation to accompany your sermons.

Ask for help.

The person running your media for church can probably put together a serious presentation and gather supplementary images/video much faster than you can. Give your media operator 30-45 minutes of heads-up time before service, and they can likely put a level of polish on your sermon media that greatly enhances the vibe of your church.

Find a member of your church who is artistically and technically inclined, and put them to work. They want to help. They want the church to be represented well graphically. Throwing up a Powerpoint using the default styles will get the job done, but using an interesting graphic and unique text/formatting will go a long way in making your church’s media look more professional.

IN CONCLUSION:

Your church’s media solutions might not be the fanciest or the prettiest, but with some training, investment, and encouragement, you can have a staff put together that will do the best job possible for your church under whatever budget you can assign. Ministers are becoming more tech-savvy every day, and companies like Apple have changed the way we approach media and design, whether it be for our businesses or our churches.

Even while operating under a basic budget, our church media can look good enough represent us well. Just imagine where we will be twenty years from now.

Next: Church Media (Part 2) – For Worship Pastors

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