Church Media (Part 2) – For Worship Pastors

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I had a friend joke several years ago that it was “time to praise the screens.” I shot him a puzzled look, and he nodded towards everyone who was standing for worship service. As the music started, hands were lifted, eyes were turned upward, and lyrics were sung with passion — all towards the projector screens.

It’s humorous (and perhaps slightly sad), but considering that decades ago, our faces were turned downward to page 142 in a battered hymnal, it’s hard to be critical. Would you rather crane your neck slightly upward to read the lyrics from the screens, or emphasize your double chin by looking down at a weathered book? You get my point.

Regardless, it’s nice that even with our new songs, we can still sing alone fairly well because of the accessibility of the lyrics to the entire church. This is probably the greatest benefit to having projectors set up in your church, but for it to run optimally, we’ll need your help, worship pastors.

Note: if you read my last post, some of this will be slightly redundant.

1. SUBMIT YOUR LYRICS EARLIER

Our worship pastor, Brad Crow, Emails new lyrics to the entire media team, usually at least a day before we sing them for the very first time. I cannot emphasize how helpful this is to all of us who run the screens. He also gives us the worship sets for both AM and PM services the day before. I don’t have to ask him for a set list or bug him for lyrics — he’s already on top of it.

Keying in lyrics takes time. An average song at our church consists of at least two verses, a chorus, and a bridge. This might not seem like a lot, but when you also have to select backgrounds for each song, ensure formatting is correct, make sure all announcements are up to date, and other small items on the checklist, throwing a new song on a media operator ten minutes before service can cause a minor emotional breakdown.

Preparation is absolutely essential. Getting new songs to the media team at least 30 minutes before service is the minimum amount of time you should allow. It’s even better if you submit them a day before.

2. DON’T TELL THE MEDIA OPERATOR TO “GET THE LYRICS ONLINE”

Do you ever read Facebook and wonder if there’s anyone left in this world who remembers any of their second-grade spelling lessons? Have you noticed that no one understands when to use a comma, what to capitalize, or the difference between “they’re” and “their”?

These same people are often the ones responsible for entering lyrics on these “song lyrics” web-sites.

If you don’t care about your worship lyrics being correct on the screens, then by all means, send your media operator to that lyrics database web-site with inappropriate banner ads. However, if you want it done right, then type out the lyrics yourself, or at least check them for accuracy before printing them off and handing them to a media operator.

3. HAND SIGNALS: MAKE THEM EARLY, MAKE THEM VISIBLE

If you have a responsible media operator, they should be watching you like a hawk to see whether you’re going back into the second verse or the bridge. Don’t just assume they know the song as well as you or have some kind of telepathic superpower — give them hand signals that they can clearly see, and give them 2 or 3 seconds in advance. Obviously, you need to give the hand signals to your musicians first, but don’t forget the media operator!

DO NOT:

  • Point the hand signal at them like a gun. Your singers/musicians to your right and left can see it, but for your media operator, it looks like an indiscernable, mangled nub of human flesh.
  • Assume that a centimeter-wide separation between your index and middle fingers constitutes a clearly-visible distinction between “verse 2″ and “unison.” You’d better make it look more like this.
  • Make your hand signals behind your back. This isn’t 1972, your torso isn’t transparent, and your media operators don’t have Superman’s x-ray vision.

4. DON’T BE AFRAID TO ADDRESS WHAT COULD BE IMPROVED

If you see room for improvement, communicate it to the team. If the lyrics aren’t formatted correctly for a particular song, shoot the media team an Email and let them know that it’s confusing for the worship team.

If the media operators aren’t getting the lyrics onto the screens quickly enough (especially if you have a rear-wall screen set up for your singers), tell them to put them up in advance (much more on this on the next post).

Whatever issues you might have, talk them over with the media team with confidence and clarity. We’re all working for the same team, and the ultimate goal is that media provides a service that basically disappears into a person’s consciousness. The goal of media operators everywhere should be to run church media in such a way that is always a subtle help, but NEVER a distraction. Help them accomplish this goal by communicating often.

IN CONCLUSION:

I can honestly say that we have almost no problems with our entire worship team here at POBC. They all have a tremendous grasp on what they’re doing. Our pastoral staff and worship leaders are exceptional in the areas that I’ve addressed in the first two blog posts.

When a guest attends your worship service and a horribly misspelled word or grammatical error pops onto the screen, it’s not just embarrassing — it’s distracting. Being concerned with ensuring quality presentation of the worship lyrics on your church’s screens isn’t being overly-concerned with your image. On the contrary, it’s making sure that image is never a concern one way or the other.

I’ll say again: MEDIA SHOULD DISAPPEAR. All sloppy spelling and grammar does is draw attention to what should be ninja-like in its application. Make sure you’re doing what you can to help.

Next: Church Media (Part 3) – For Media Operators.

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5 thoughts on “Church Media (Part 2) – For Worship Pastors

  1. [...] Church Media (Part 2) – For Worship Pastors Like this:LikeOne blogger likes this. Tagged apple, church, church media, hardware, iMac, mac osx, [...]

  2. You said “Preparation is absolutely essential. Getting new songs to the media team at least 30 minutes before service is the minimum amount of time you should allow. It’s even better if you submit them a day before.”

    Even 30 minutes before Service is a stretch. Things are very hectic when you have a large media department with multiple forms of outgoing media (sound guy, camera mixer guy, camera operators, Internet streaming mixer, lights, pro presenter person, booth director etc in the same area.) I would probably say that the absolute last time to get the words to the propresenter worker would be as it is being practiced if not when the worship leader is decided on the song. It also helps if you train the worship leader to input the songs also. Usually but not always they are full time in your church and are there more than a volunteer.

    And this next comment is not directed to anyone in particular but found through experience:

    It is hard to say NO
    “no we can’t upload your mission video or go to the Internet and upload a YouTube video between services” By doing this on the fly it creates a number of issues:
    – stress for the media worker that radiates into the other workers.
    – sends a message to all leaders that this is acceptable and things can be done last minute.
    – usually doesn’t work properly ( one time we uploaded the wrong music video thinking we had the right one and played it in church. Oh how that stung)

    You have hit the nail on the head with your blog about church media. Said many things that needed to be said.
    One thing we all have to remember is that we are not a island. To pull off a successful worship service we have to be team players with music and leadership. And remember that this is a ministry and we are here to accentuate the worship experience for everyone. Media has the ability to make or break a service for a few or many. And we are still under the authority of leadership. It’s a fine line for sure….

    Viva la media!

  3. Nathan Firth says:

    Did you take that photo of the crowd worshiping? If so it’s amazing.

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